Privacy Policy

Last Updated: September 4, 2025

1. Information We Collect

Account Information
  • Username and email address
  • Encrypted password (we never store plain text passwords)
  • Account creation date and subscription status
Project Data
  • Epic and project information you manually input
  • Team member data and velocity information
  • CSV files and dashboard configurations
  • Milestone dates and project timelines
Optional Integration Data
  • Jira server connection details (if you choose to connect)
  • API tokens (encrypted and only used for your dashboards)
Usage Information
  • Dashboard views and interactions
  • Login times and session data
  • Report downloads and exports

2. How We Use Your Information

Service Delivery
  • • Create and manage your dashboards
  • • Generate AI-powered insights
  • • Calculate project metrics
  • • Enable team collaboration
Communication
  • • Send account notifications
  • • Provide customer support
  • • Share service updates
  • • Process subscription changes

3. AI and Data Processing

AI Insights: We use Google Gemini AI to analyze your project data and provide intelligent recommendations. Your data is sent to Google's secure AI services only to generate insights and is not stored by Google for training purposes.

AI processing includes:

  • Project health analysis and recommendations
  • Risk detection and mitigation suggestions
  • Natural language question answering about your projects
  • Velocity and timeline predictions

4. Data Sharing and Third Parties

We do not sell or rent your personal information to third parties.
Limited Sharing Occurs Only For:
  • Google Gemini AI (for generating project insights)
  • Replit hosting infrastructure (secure data storage)
  • PostgreSQL database services (encrypted data storage)
  • Legal compliance (only if required by law)

5. Data Security

Encryption
  • • All data transmitted via HTTPS
  • • Passwords encrypted with Werkzeug
  • • API tokens securely stored
Access Control
  • • User authentication required
  • • Session management
  • • Project-based permissions

6. Your Rights and Choices

Access

View all your data anytime through your dashboard

Correct

Update your information and project data directly

Delete

Remove your account and all associated data

Data Export: You can export all your dashboard data as PDF or CSV files at any time. Contact us if you need assistance with bulk data exports.

7. Data Retention

  • Account Deletion: All data permanently deleted within 30 days
  • Inactive Accounts: Free accounts inactive for 2+ years may be archived
  • Backup Retention: Encrypted backups retained for 90 days for recovery purposes

8. Cookies and Tracking

We use minimal cookies necessary for:

  • User authentication and session management
  • Remembering your preferences and settings
  • Google Analytics for basic usage statistics (anonymized)

You can disable cookies in your browser, but this may affect functionality.

9. International Data Transfers

Your data may be processed and stored in the United States through our hosting provider (Replit) and AI services (Google). We ensure adequate protection through:

  • Standard contractual clauses
  • Encryption in transit and at rest
  • SOC 2 compliant infrastructure

10. Children's Privacy

EpicScope is not intended for users under 13 years of age. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us immediately.

11. Changes to Privacy Policy

We may update this Privacy Policy periodically. We will notify you of any material changes by:

  • Email notification to your registered address
  • In-app notification upon login
  • Updating the "Last Updated" date above

12. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please:

  • Contact us through the EpicScope platform
  • Visit Rooted In Pixels
  • Use the help system within EpicScope
Back to EpicScope View Terms of Use